The summer outdoor events season is just around the corner. Even though it’s still waking up from its winter hibernation, it’s vital that you start getting your health & safety in place sooner rather than later.
Whether you’re hosting a large festival or a small community event in your local area, your workforce, guests’ and performers’ welfare is always the top priority. Here at Harrier, we believe that if you put people first, your event will be health & safety compliant.
Read on for our top tips for getting ready for the events season.
Filling in tickboxes is not paperwork!
Every event is different. Yet planners often believe that paperwork is just filling in a few checklists and that’s it. There’s so much more to it than that!
Your documentation, such as risk assessments for example, should be unique to your event and how many attendees you are expecting. It should also cover emergency procedures, how many stewards you will need to have, and who will be looking after the performers or hosts.
Taking great care and spending a little extra time early in your planning stage not only protects you from financial and reputational repercussions should the worst happen, but also clearly shows that you’re putting people’s welfare first and makes their safety an integral part of the event rather than an added bolt-on.
The Construction, Design Management (CDM) Regulations now applies to the events industry
The CDM regulations were first introduced for the events industry in 2015. Its purpose, simply, is to ensure organisers and contractors have safe and clear procedures in place for major projects.
For an event, CDM planning involves sourcing and coordinating qualified and competent suppliers, allocating a suitable amount of time for the event build and breakdown and ensuring everyone involved in running the event communicates clearly with one another.
Remember the paperwork we mentioned earlier? That’s another aspect of CDM planning – make sure you get this completed and signed off as soon as you can.
Working with the local council and venue
All events have certain safety aspects to consider, regardless of their size or number of attendees. Organisers should not rely on only producing the paperwork a venue or local council has requested; you may need additional documents and planning for your specific event.
Even if it’s not requested by a third party, paperwork should still be made available and be thoroughly completed. It demonstrates you have identified specific hazards and made every possible effort to reduce the risk of injury to attendees. In the event that an incident should occur, the paperwork provides evidence of your planning and assists with any potential insurance claims. However, the best plan, of course, is to ensure that nobody is hurt in the first place.
Unsure about your health & safety requirements?
At Harrier, we understand that health & safety can be a lot to take in, especially if this is your first time holding an event of any kind. We’re here to help you all the way.
With a dedicated team of experts on hand to answer all your questions about the relevant paperwork and putting the right procedures in place, running an event is easier than you might realise. Our team also holds interactive training courses throughout the year, or programmes tailored to suit your needs covering first aid and other important aspects.
Can we help you get ‘event season ready’? Talk to one of our experts today on 01332 460703 or learn more about our health & safety support.